EuroPython Blog

The official blog of everything & anything EuroPython! EuroPython 2025 14-20 July, Prague & Remote
EuroPython Blog

EuroPython 2018: Invoices available

We have great news ! After many months of sorting the UK VAT registration issue, we have finally been registered for VAT in the UK. This is the number, we’ve all been waiting for:

GB 297620469

We’ve now generated all the missing invoices for existing purchases and hope that this will make it easier for companies to now register their employees as well.

EuroPython 2018: Get your tickets before we sell out

Downloading Invoices

If you have already purchased tickets, you can find the invoices in your account. Simply log in, go to the profile page, select “Orders, invoices & coupons” on the right and you should find the invoice links for your orders.

The invoices are generated as PDFs, so you can print or archive them easily.

Sorry for keeping you waiting so long.

Enjoy,

EuroPython 2018 Team
https://ep2018.europython.eu/  
https://www.europython-society.org/

EuroPython 2018: Training pass sale starts on Friday at 12:00 CEST

As we have already announced, access to trainings is not included in our regular conference tickets this year. We have done this to keep the conference ticket prices reasonable, acknowledge the value in the trainings are and to add more flexibility.

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Two full days of trainings included

Training passes allow you to access all trainings on the two training days, Monday and Tuesday. Each training will run for 3 hours and they will be scheduled in 3 parallel tracks. 

Please note: Training access is on a first-come-first-served basis. We don’t provide registration for specific training sessions.

A light lunch is served on the training days, which is included in the training pass price.

  • Business training pass: EUR 295.00 excl. VAT, EUR 354.00 incl. 20% UK VAT
    (for people using Python to make a living)
  • Personal training pass: EUR 175.00 incl. 20% UK VAT
    (for people enjoying Python from home)
  • Student training pass: EUR 125.00 incl. 20% UK VAT
    (only available for pupils, students and postdoctoral researchers; please bring your student card or declaration from University, stating your affiliation, starting and end dates of your contract)

The trainings pass does not grant you permission to attend the main EuroPython conference days or the sprints. Please get a separate conference ticket for this.

Available training sessions

We have already selected an initial set of trainings, you can view on our session list:

https://ep2018.europython.eu/en/events/sessions/#Training-sessions

We will also have a few sponsored trainings, which are free (you don’t need a training pass to attend these). These will be announced in a separate blog post.

Only a limited number of training passes available

Since we don’t want to overbook the trainings sessions, we have limited the number of training passes to 200.

Training pass sales will start on Friday, June 8, at around 12:00 CEST.

(that’s 10:00 UTC, 11:00 BST, 13:00 EEST, …)

Given the experience with the early bird tickets, which sold out in less than 45 minutes, we recommend to get your ticket as soon as you can.

Regular conference tickets are selling out much faster than last year as well, so the same recommendation applies to those as well.

Enjoy,

EuroPython 2018 Team
https://ep2018.europython.eu/
https://www.europython-society.org/

EuroPython 2018: Looking for a photographer

At last year’s event we had a professional conference photographer, Alessia Peviani, from our community, help us cover the event in pictures:

image

https://ep2017.europython.eu/en/europython/photos/

This year she unfortunately cannot attend, so we’re looking for help from other photographers in the community.

Here’s what we can offer:

  • recognition and publicity by listing you as the official EuroPython conference photographer
  • free tickets for the conference and trainings
  • refund for travel and accommodation up to EUR 500
  • gratitude by our attendees who really appreciate having this kind of documentation available

What we are asking for:

  • cover all aspects of the conference in photos
  • photos licensed under the CC BY-NC license, with a special exception for the EPS, so that we can use the photos for promoting the conference
  • self-management and help with administering the Flickr group, uploads by other community photographers and discussions

If you are interested in helping us, please write to media@europython.eu.

Enjoy,

EuroPython 2018 Team
https://ep2018.europython.eu/
https://www.europython-society.org/

EuroPython 2018: First list of accepted sessions available

We have received an amazing collection of 376 proposals. Thank you all for your contributions! Given the overwhelming quality of the proposals, we had some very difficult decisions to make. Nonetheless we are happy to announce we have published the first 110+ sessions.

image

Here’s what we have on offer so far:

  • 12 Trainings (complete)
  • 98 Talks (some more will follow)
  • 6 help desks (complete)
  • 10 posters (complete)

More sessions to come

We have informed all speakers with accepted submissions by email. We are further selecting a second wave of talks, that will be announced soon.

Please see the session list for details and abstracts. In case you wonder what  poster, interactive and help desk sessions are, please check the call for proposals.

Enjoy,

EuroPython 2018 Team
https://ep2018.europython.eu/  
https://www.europython-society.org/

EuroPython 2018: Early Bird Ticket Sales

We are happy to announce that we’ll start early bird tickets on

Thursday, at around 12:00 CEST.

We have 200 conference tickets available at the Early Bird rate and they usually sell out within a day or two.

Invoices will be available in a few weeks

Since we’re running the conference in the UK this year and conference tickets are taxed at the location of the conference, we have to charge and pay 20% UK VAT on the tickets.

In order to do this, we need a UK VAT registration and associated VAT ID. Unfortunately, this whole process has taken way too long and so we’re starting ticket sales without issuing invoices at this time, simply because we would not be able to issue valid VAT invoices.

We will issues these as soon as we have the UK VAT ID, which should be within the next couple of weeks if all goes well.

We’ll announce this on the blog and you will then be able to download the invoices in your website account.

Enjoy,

EuroPython 2018 Team
https://ep2018.europython.eu/
https://www.europython-society.org/

EuroPython 2018: Financial Aid Program

As part of our commitment to the Python community, we are pleased to announce that we offer special grants for people in need of a financial aid to attend EuroPython 2018.

We offer financial aid conference grants in these 3 categories:

  • Free and discounted ticket: Get a standard ticket for the conference for free (including access to conference days (Wed-Fri), Beginners’ Day workshop and sprints.). Note: training passes are NOT included in the free conference ticket.

  • Travel costs: We will cover the travel costs pro rata, depending on what you are applying for.

  • Accommodation: We can partially cover your accommodation costs

Grant Eligibility

Our grants are open to all people in need of financial aid. We will specifically take into account the following criteria in the selection process:

  • Contributors: Potential speakers/trainers of EuroPython (people who submitted a proposal) and all who contribute to EuroPython and/or Python community projects.

  • Economic factors: We want everybody to have a chance to come to EuroPython, regardless of economic situation or income level.

  • Diversity: We seek the most diverse and inclusive event possible.

How to apply

You can apply for financial aid by filling the form on the EuroPython 2018 Finance Aid page:

https://ep2018.europython.eu/en/registration/financial-aid/

If you have any questions, please read the FAQ or send an email to finaid@europython.eu

Timeline

  • June 5th (2018-06-05) - the deadline for submitting the applications
  • June 12th (2018-06-12) - applicants will be notified by e-mail around
  • June 17th (2018-06-17) - deadline for applicants to accept the grant
  • June 20th (2018-06-20) - applicants will receive confirmation notific
  • July 23rd (2018-07-23) - last day when we accept invoices

Refund management

Free ticket: The individual coupons will be generated for a free ticket.

Accommodation and Travel grant: All grants involving reimbursements will be reimbursed by PayPal or bank transfer. Please send us your receipts (hotel invoice, plane/bus/train ticket) before the conference for approval.

Become a special Finance Aid and Diversity sponsor!

You or your company can support our finaid initiative by becoming a sponsor.

We have a special sponsor package “Financial aid sponsor” and a “Financial aid donation” option that can be booked separately or in combination with a sponsor package:

For more information please contact the sponsor work group .

Bring us a new sponsor and get free ticket for EuroPython 2018!

Enjoy,

EuroPython 2018 Team
https://ep2018.europython.eu/
https://www.europython-society.org/

EuroPython 2018: Talk voting is open

At EuroPython, we let our attendees have a significant say in the selection of the sessions which are presented at the conference. We call this “talk voting” - attendees can tell us which submitted talks they’d like to see at the conference.

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To be eligible to vote for talks, you need to be a submitter of talks and everyone who attended one of the previous year’s EuroPython conferences.

Since we’re a bit short on time, talk voting will only be possible for a few days, until Sunday, May 27.

How talk voting works

Please log in and proceed to the page https://ep2018.europython.eu/en/speakers/talk-voting/ to vote for talks.

The talk voting page lists all submitted proposals, including talks, trainings and posters.

At the top of the page you find a few filters you can use to narrow down the list by e.g. selecting tags you’re interested in or only show one type of proposal and also to select the sorting order.

For each submission, you can find the talk title with a link to the talk page.

In order to vote, have a look at the title/abstract and then indicate your personal interest in attending this session. We have simplified the voting process and you may chose between these four options: “must see”, “want to see”, “maybe” and “not interested”. Please ignore the option “not voted” - it’s an alias for “not interested”.

If you have questions about the talk, you can go to the talk page and enter a comment.

Note that your votes are automatically saved to the backend without the need to click on a save or submit button.

Talk selection

After the talk voting phase, the EuroPython Program Workgroup (WG) will use the votes to select the talks and build a schedule.

The majority of the talks will be chosen based on the talk voting results. Part of the available slots will be directly assigned by the Program WG based on editorial criteria to e.g. increase diversity or give a chance to less mainstream topics.

In general, the Program WG will try to give as many speakers a chance to talk as possible. If speakers have submitted multiple talks, the one with the highest rate will most likely get selected.

Enjoy,

EuroPython 2018 Team
https://ep2018.europython.eu/
https://www.europython-society.org/

EuroPython 2018: Call for Proposals closes on Sunday

We would like to remind you that our two week call for proposals (CFP) closes on Sunday.

image

Submit your proposal !

Submissions will be open until Sunday, May 20.

If you’d like to submit a talk, please see our CFP announcement for details:

https://blog.europython.eu/post/173666124852/europython-2018-call-for-proposals-cfp-is-open

Submissions are possibe via the CFP page on the EuroPython 2018 website:

https://ep2018.europython.eu/en/call-for-proposals/

We’d like to invite everyone to submit proposals for talks, trainings, panels, etc. Looking at the submission counts, we are especially looking for more trainings submissions (note that you get a free conference ticket and training pass as trainer of a selected training).

Submissions will then go into a talk voting phase where EuroPython attendees of previous years can vote on the submissions. The program work group will then use these votes as basis for the final talk selection and scheduling.

We expect to have the schedule available by end of May.

Please help us spread this reminder by sharing it on your social networks as widely as possible. Thank you !

Enjoy,

EuroPython 2018 Team
https://ep2018.europython.eu/
https://www.europython-society.org/

EuroPython 2018: Please reset your password

Regular password resets are always a good thing to do, but this time we have a specific reason to ask you to consider taking the extra time.

In December 2017, our ISP detected port scans originating from our server and informed us about these. During the analysis, we found that someone (or better: some script) had found a way to break-in to our web server running the EuroPython website. We quickly fixed the situation, reset all authorizations and put measures in place to strictly limit the number of people having access to the server to a minimum and better secure the server against future break-in attempts.

The server was only used as SSH port scanning relay and we found no evidence of loss or leakage of data. We don’t believe that any of your personal information got into the wrong hands, but even though the passwords are stored using secure and salted hashes (using PBKDF2), we still recommend to reset your password to be on the safe side.

We know that this notice is late and we’d like to apologize for the hassle caused by this.

If you have just created a new account on the https://ep2018.europython.eu/ website we just launched, no further action is necessary.

We only recommend the password reset if you have had an account with us in previous years and this account is active on the new https://ep2018.europython.eu/ website. Logins on the older versions of our website are disabled for regular users, so no action is necessary on these.

How to reset your password

If you have had a password based account on one of the previous year’s EuroPython conference systems, these will typically still work on this year’s website.

Please log in to the system using your EP2017 account details (user id and password) and then go to the page:

https://ep2018.europython.eu/accounts/password_change/

This will ask you to enter your old password and then a new one. Once this is done, you can start using your new password next time you log in.

How to reset the password in case you don’t remember it

If you don’t remember your password, please go to this page and enter your email address:

https://ep2018.europython.eu/accounts/password_reset/

This will start a process to reset your password: you should get an email explaining the process.

I have trouble resetting my password

A password reset will only work for accounts which indeed did have a password set. If you had used Google authentication for account creation, there is no password stored on our system which could be reset. As a result, the process will not work.

If you do know that you have a password based account, but cannot remember the email address or password, please contact our helpdesk@europython.eu and ask them to disable your old account, provided they can find it. They may ask questions to verify your identity as part of this process.

You can then create a new one using this link:

https://ep2018.europython.eu/accounts/new-account/

Please note that our helpdesk will not be able to reset your old account or send out a new password.

I would rather like to use Google for login

If you have previously created an account using passwords and would like to switch to a Google authentication based one, please write to the helpdesk@europython.eu asking to disable your existing account and change your email address.

You can then create a new one using this link:

https://ep2018.europython.eu/accounts/new-account/

On the right you will find a link to the Google login. After login, you can then update your account details on our site (they don’t have to match the ones you’re using on Google).

Going forward, we will probably call for such yearly password resets regularly - hopefully without having a reason such as the above.

Thank you and sorry again for the trouble.

Enjoy,

EuroPython 2018 Team
https://ep2018.europython.eu/
https://www.europython-society.org/

EuroPython 2018: Ticket Sales Update

Some community members have been wondering why tickets are not available yet. We’d like to update you on the current status.

EuroPython is run by the EuroPython Society located in Sweden. However, the conference being held in the UK, we have to charge UK VAT for the tickets we sell and submit the collected VAT to the UK tax authorities. In order to be able to do this, we have register with the UK tax authorities and this is where we have experienced unforseen delays.

After several attempts at getting this sorted, our friends at PyCon UK have helped us find a capable accountant with whom we are currently implementing the registration. Hopefully, the tax authorities won’t take too long to issue us a UK VAT ID. As soon as we have it, we will start ticket sales.

Ticket Prices Available

That said, we do already have some more information for you: we have decided on the initial ticket prices for EuroPython 2018. In case you need budget approval from your employer, you may put in your request now.

Given the changed conference layout, there will be tickets for:

  • trainings (Mon - Tue)
  • main conference (talks, etc) and sprints (Wed - Sun)

To attend conference talks and trainings, you will need to buy two tickets. If you only want to attend one of the two parts of the conference, you only have to purchase one ticket.

Conference / Early Bird Tickets

There will be 200 early bird tickets, which usually sell out within a day:

  • Business conference ticket: EUR 375.00 excl. VAT, EUR 450.00 incl. 20% UK VAT
  • Personal conference ticket: EUR 265.00 incl. 20% UK VAT
  • Student conference ticket: EUR 95.00 incl. 20% UK VAT

Conference tickets include: main conference days (Wed-Fri) and sprints.

We also plan to have a  the Beginners’ Day workshop on one of the training days. This will then be included in the conference ticket as well. Details will be announced in a separate announcement.

Important: Trainings on the training days are not included (see below for training passes).

Conference /Regular Tickets

After early bird tickets are sold out, we will switch to the regular rates:

  • Business conference ticket: EUR 575.00 excl. VAT, EUR 690.00 incl. 20% UK VAT
  • Personal conference ticket: EUR 385.00 incl. 20% UK VAT
  • Student conference ticket:   EUR 140.00 incl. 20% UK VAT

Closer to the event, we will switch to Late Bird Ticket Rates, which will be around 30% higher than the regular rates.

Training Passes

  • Business training pass: EUR 295.00 excl. VAT, EUR 354.00 incl. 20% UK VAT
  • Personal training pass: EUR 175.00 incl. 20% UK VAT
  • Student training pass: EUR 125.00 incl. 20% UK VAT

Training passes include: access to all trainings on the training days. Conference and sprints are not included.

More information

Please see the registration page for more details on ticket pricing.

Enjoy,

EuroPython 2018 Team
https://ep2018.europython.eu/
https://www.europython-society.org/