EuroPython 2021: Preparing for the conference

EuroPython 2021 is approaching quickly and we would like to take a moment to give you some additional tips to make the event as productive and enjoyable as possible.

Configure your EuroPython account

Firstly, you should configure your EuroPython account, tickets and profile, so that we get the right information for on-boarding you to our EuroPython conference system in the coming days and your communication preferences.

This is particularly important if you bought tickets for other people. If they have not registered on the website and been assigned a ticket, we cannot on-board them to our conference system.

Log in to the conference website

To begin managing your account, log in to the website. If you don’t have an account yet, you can register easily using email and password or Google authentication.

Please avoid creating multiple accounts, since this can create confusion and merging accounts is not possible.

Assigning tickets to other people

If you have purchased multiple tickets, you can now assign the tickets to other people, e.g. in your company.

To distribute tickets, the people you want to assign them to need to have an account on our system. Please tell them to register on the EuroPython website and provide you with the email address they used to register.

Once they have registered and you have the email address they used, you can then go to the ticket section and reassign the ticket:

Click on “Assign ticket” and then enter the email address of the person to assign the ticket to:

Clicking save will then transfer the ticket to the new user.

Configuring your EuroPython account

The website also provides multiple options for configuring your account:

The “Profile settings” allow you to edit the profile shown on the website. This is especially important for speakers, since their profiles will be public and associated with their presentations.

The “Privacy settings” dialog allows you to opt-in to sponsor messages and recruiting emails from our sponsors.

If you are looking for a new job or freelance opportunity, opting-in for sponsor messages in your privacy settings is a good way to get more information from sponsors who will present in our recruiting session.

Sponsors will also use these messages to share information about upcoming events, perks or other offers.

The sponsor message will be sent by the EuroPython Organizers (sponsors don't receive your email addresses). They will begin this week and continue throughout the conference week. No emails will be sent after the conference.

Printing your invoice

If you have bought tickets on the website, you will find the invoices for the tickets on your account page as well:

You can download the invoice in PDF format, print and save it to your records.

Access to the EuroPython conference system

Now that everything is configured, you can try out access to the conference system. This is only possible if you have a conference, combined or sprint ticket. For view-only tickets, please see below.

For EuroPython 2021 we will use a Matrix based chat server to run the event. The server is integrated with the website, so you will not have to go through a separate registration process. Access to the system requires a valid conference, combined or sprint ticket.

We recommend using a Chromium-based browser for best compatibility and experience with the tools we are using for the conference system.

In order to enter the conference system, please log in to the EuroPython website. This will take you to the user account page. Scroll down to the “EuroPython Conference System” section and take note of the email address and password listed there.

If you are using Google authentication for the EuroPython website, the system will create a password token for you to log in to the conference system. The token is just valid for the conference system, not the EuroPython website.

Using these credentials you can then open the Element web client for our Matrix server by clicking on the button. Enter the credentials and log in to the system.

Upon first login, the server will configure your account, so things will take a bit longer to get set up. Subsequent logins should be much faster.

You can find more details and a short intro video on our conference system webpage.

Please make sure you stay logged in to the EuroPython website while using the conference system. Otherwise, you won’t be able to see the session streams.

Accessing the view-only live streams

All ticket holders, including those who have a view-only ticket, are able to watch the streams directly on the EuroPython website.

We have configured a special streaming page which allows you to see the streams live, but without any speaker or attendee interaction:

The page has a selector at the top, which will provide direct access to all available streams. Which streams are shown depends on your ticket type.

If you’d rather participate using the fully interactive conference system, you can still buy conference or combined tickets in our shop to get access -- the shop will remain open throughout the conference.

Preparing for training sessions

If you are planning to attend one of the training sessions or workshops, please read up on their session descriptions to check whether they will require prior setups or downloads.

Hint: Even if you only have a conference ticket, you will still be able to join the sponsored training sessions in room “Argument Clinic” on Monday and Tuesday.

Virtual swag

Since our sponsors can’t distribute swag from their sponsor booths as they typically do at our in-person events, we have put together a virtual swag page for all attendees.

You can find the swag page under “Setup” on our website:

If you have additional questions about the sponsor offerings, feel free to contact them during the conference days on the conference system.

Finding jobs at the conference

EuroPython is a great place to find new and exciting jobs, all involving Python as the main programming language. Many of our sponsors have job openings and would love to get in touch with you.

You find the conference job board under “Sponsors”:

We will also send out job offers for our sponsors as emails. Please enable receiving sponsor messages in your account’s privacy settings to allow us to send you those emails (see above for instructions on how to do this).

Additionally, anyone is free to post job offerings in the “Jobs” lobby room on the conference system:

so watch this space as well.

More tips for attendees

We will copy the tips from this blog post and additional tips to our "Tips for Attendees" page listed under “Registration” on the conference website:

If you have questions about any of these tips, please write to helpdesk@europython.eu.

Enjoy,
EuroPython 2021 Team
EuroPython Society
EuroPython 2021 Website