EuroPython Blog

In the last two weeks, we have discussed and investigated concepts around running this year’s EuroPython conference as an online conference. We have looked at conference tools, your feedback, drafted up ideas on what we can do to make the event interesting and what we can accomplish given our limited resources.

Today, we are happy to announce that we will be running

EuroPython 2020
from July 23 - 26 2020
as an online conference

We are planning the following structure:

• 2 conference days with keynotes, talks, lightning talks, poster session
  (Thursday and Friday)

• 2 sprint days with multiple sprint teams
  (Saturday and Sunday)

Attending the conference days will require a ticket, participating in the sprint days will be free.

We will publish additional information on the new format as it becomes available. A few updates for today (more details will follow in separate blog posts):

Call for Papers (CFP)

With the new plan in place, we will extend and retarget the CFP we had been running in the last three weeks to the online setup.

Please note that we will not have training sessions at EuroPython 2020. We will have keynotes, 30 and 45-minute talks, panels, interactive sessions, as well as try to come up with a format for doing posters and lightning talks.

Unlike for our in-person event, speakers will get free tickets to the event, since we don’t have to cover catering costs.

We need your help

Given that we had already put a lot of work into the in-person event organization, a lot of which we’ll now have to adapt or redo for the online set up in the few months ahead of us, we will need more help from the community to make this happen.

If you would like to help, please write to board@europython.eu. We are specifically looking for people with experience using online conference tools to help host tracks during the conference days.

Sponsoring

As for the in-person event, we will have sponsorship packages available for the online event as well. Because the format is different, we’ll have to adjust the packages we had intended for the in-person to an online setup.

If you are interested in sponsoring EuroPython 2020, please write to sponsoring@europython.eu. We will then send you more details, as they become available.

Thanks,
–
EuroPython 2020 Team
https://ep2020.europython.eu/
https://www.europython-society.org/

In our blog post on the COVID-19 last week, we were still hopeful that the situation would improve in time for the event in July. The last few days have shown us that we need to have a more realistic view on how things will develop in the coming months.

Right now, we are at a point in the conference organization where we have invested a lot of time into the preparation of the conference, but have not started ticket sales, entered sponsorship agreements or ordered conference and marketing material.

We also had discussions with the venue and caterer on possible options to address the risk of not being able to hold the event in July due to government regulations preventing indoor gatherings.

EuroPython 2021

In our EuroPython Society Board call last night, we discussed the situation, looked at the options and decided to take the offer of the venue to postpone the in-person conference to next year.

EuroPython 2021 will be held in Dublin, Ireland, from July 26 - August 1.

How about a virtual EuroPython 2020 ?

Since we all love EuroPython, the community and good vibes coming from such gatherings, we are now considering turning this year’s EuroPython 2020 conference into a virtual event.

For this, we’d like to gather some feedback and have created a form for you to let us know what your thoughts are on such a virtual setup:

EuroPython 2020 going virtual feedback form

If we go for the virtual setup for EuroPython 2020, the dates will likely change a bit, so ticket sales will start a little later. For now, we will leave the EuroPython 2020 Call for Proposals (CfP) open. Please note that those talks will then have to be held from your notebook/desktop without face-to-face audience contact. On the other hand, many more people could join in, since there’s no travel involved. We will aim to make the virtual event as interactive as possible.

Code name: EuroPython Winter Edition

While we’re at it, we’d also like to use the form to gather some feedback on the idea to have a winter EuroPython event, one where we run a BarCamp/Sprint/Hackathon style setup in a smaller setting.

Thanks,
–
EuroPython 2020 Team
https://ep2020.europython.eu/
https://www.europython-society.org/

As you probably already know, the Coronavirus is spreading throughout Europe and we wanted to give you an update on our current plans around on the situation.

We will update this blog post as new information becomes available.

2020-03-17:

We have decided to move the in-person event to next year and are considering holding EuroPython 2020 as a virtual event. Please refer to our blog post for more details.

2020-03-12:

The number of cases in Ireland is still low compared to other countries, but the Irish government is already starting to put limited bans on larger indoor events.

Since EuroPython is planned for July 20-26, we are hopeful that the situation will have improved by then and continue the conference planning with the aim of having the conference on the planned date.

We would still like to ask all attendees to take the necessary and recommended hygienic precautions when attending the event and pay close attention to your country’s travel guidelines. If you don’t feel well, please do not attend the conference - instead, please follow the COVID-19 advice of the Irish Health Service. We will refund your ticket.

Should the conference need to be canceled as a result of the official ban still being in effect in July, we will refund all tickets - even after the official refund cut-off date (June 19th). We are in discussion with the venue to explore options in case the conference has to be canceled, which we will share with you soon as we have any update.

Because the situation is very much in flux, we would recommend that you make booking arrangements with an option to cancel the booking closer to the event date.

Resources:

• Irish Governement: COVID-19 (Coronavirus) Overview & Updates
  
• Irish Governement: COVID-19 (Coronavirus): Health advice
• Irish Health Service: Coronavirus (COVID-19)
• Coronavirus COVID-19 Global Cases Overview (with daily updates)
  
• WHO: Q&A on coronaviruses (COVID-19)
• Irish Department of Foreign Affairs: Travel Advice

Thanks,
–
EuroPython 2020 Team
https://ep2020.europython.eu/
https://www.europython-society.org/

We have opened the Call for Proposals today. It will be left open for three weeks and then close on:

Sunday, March 29 23:59:59 CEST

In order to submit a proposal, please log in to the site (or create an account first) and then proceed to the CFP page:

https://ep2020.europython.eu/call-for-proposals/

We’re looking for proposals on every aspect of Python: all levels of programming from novice to advanced, applications, frameworks, data science, Python projects, internals or topics which you’re excited about, your experiences with Python and its ecosystem, creative or artistic things you’ve done with Python, to name a few.

EuroPython is a community conference and we are eager to hear about your use of Python.

Since feedback shows that our audience is very interested in advanced topics, we’d appreciate more entries in this category for EuroPython 2020.

Please help spread word about Call for Proposals to anyone who might be interested. Thanks.

Enjoy,
–
EuroPython 2020 Team
https://ep2020.europython.eu/
https://www.europython-society.org/

We are very excited to announce the launch of our website for EuroPython 2020:

EuroPython 2020 Website

Our web WG worked hard on putting the finishing touches on the website and many other team members helped update the content.

We have ported the accounts from last year to the new website, so you should be able to login with last year’s details. That said, we’d recommend changing your password as best practice.

Please note that we have also updated the profile page, so after login you will be redirected to the profile page to make any necessary adjustments.

More updates:

• The CFP will launch as planned on Monday, March 9th.
• We are also considering to open early bird sales on Wednesday, March 11 at 12:00 CET. However, since we’re still waiting for the VAT ID registration, we won’t be able to produce invoices yet. Those will get delivered later when we have the VAT ID - much like in Edinburgh, where we had similar delays.
• Ticket prices are already available on the registration page. Unlike in previous years, we are publishing all prices at once, so that you can get a better overview.
• As you probably know, the Corona virus has hit Europe and we are closely monitoring the situation. We will publish separate blog posts on this topic. So far, we are hopeful that the situation will have calmed down by July.

Enjoy,
–
EuroPython 2020 Team
https://ep2020.europython.eu/
https://www.europython-society.org/

We are happy to announce that the Call for Proposals will open on March 9. It will be left open for three weeks and then close on:

Sunday, March 29 23:59:59 CEST

While you wait for submissions to open, please check out the Call for Proposals details on our pre-launch website:

https://ep2020.europython.eu/call-for-proposals/

We’re looking for proposals on every aspect of Python: all levels of programming from novice to advanced, applications, frameworks, data science, Python projects, internals or topics which you’re excited about, your experiences with Python and its ecosystem, creative or artistic things you’ve done with Python, to name a few.

EuroPython is a community conference and we are eager to hear about your use of Python.

Since feedback shows that our audience is very interested in advanced topics, we’d appreciate more entries in this category for EuroPython 2020.

Please help spread word about Call for Proposals to anyone who might be interested. Thanks.

Enjoy,
–
EuroPython 2020 Team
https://ep2020.europython.eu/

We’re pleased to announce our official conference logo for EuroPython 2020, July 20-26, in Dublin, Ireland:

The logo is inspired by the colors and symbols often associated with Ireland: the shamrock and the Celtic harp. It was again created by our designer Jessica Peña Moro from Simétriko, who had already helped us in previous years with the conference design.

Some more updates:

• We’re working on launching the main website, the CFP and ticket sales in March.
• We are also preparing the sponsorship packages and should have them ready early in March as well. Early bird sponsors will again receive a 10% discount on the package price. If you’re interested in becoming a launch sponsor, please contact our sponsor team at sponsoring@europython.eu.
  

Enjoy,
–
EuroPython 2020 Team
https://ep2020.europython.eu/

In the last couple of weeks we have put together a pre-launch site for EuroPython 2020, which has all the information around the event, as we currently know and can share with you.

https://ep2020.europython.eu/

The main website will go online around early in March and we plan to also open the CFP and ticket sales around that time. It will use the same URL, so you can keep this bookmarked.

Some additional updates:

• We have signed the venue agreement, so if you have waited with your flight and hotel bookings for the final confirmation of the conference dates, you can now go ahead. Looking at the hotel booking websites, it’s probably a good idea to book early.
  
  
• We will now enter negotiations with the booth builder and finalize the sponsorship packages. As last year, we’ll again offer an early bird 10% discount for sponsors who sign up in the first few weeks after we’ve published the finalized packages on our blog.

Enjoy,
–
EuroPython 2020 Team
https://ep2020.europython.eu/

europythonsociety:

After a work intense RFP over two months with more than 40 venues competing, 18 first round entries, and two rounds of refinements, we are now happy to announce the winner:

EuroPython 2020 will be held at the CCD in 
Dublin, Ireland, from July 20 - 26 2020

We will now start work on the contracts and get the organization going, so that we can all enjoy another edition of EuroPython next year.

Many thanks,
–
EuroPython Society Board
https://www.europython-society.org/

We are pleased to announce the third and final batch of cut videos from EuroPython 2019 in Basel, Switzerland, with another 49 videos.

EuroPython 2019 on our YouTube Channel

In this batch, we have included all videos for Friday, July 12 2019, the third conference day.

In total, we now have 133 videos available for you to watch.

All EuroPython videos, including the ones from previous conferences, are available on our EuroPython YouTube Channel.

Enjoy,
–
EuroPython 2019 Team
https://ep2019.europython.eu/
https://www.europython-society.org/